CONSTITUTION OF THE BADGERS MOUNT RESIDENTS ASSOCIATION AS ADOPTED AT THE ANNUAL GENERAL MEETING HELD ON 5TH JUNE 1963 WITH SUBSEQUENT AMENDMENTS MADE AT ANNUAL GENERAL MEETINGS
The Association shall be called “The Badgers Mount Residents Association”.
The objectives of the Association which shall be strictly non-political and non-sectarian shall be:
• To protect the environment and the way of life of the residents of Badgers Mount.
• To render assistance in all matters for the benefit of the members collectively and individually.
• To promote social activities if and when desired.
Membership shall be open to all residents of Badgers Mount of the age of 18 years upon payment of the subscription.
The subscription shall be £2 per annum per member with a maximum payable of £4 per household. Subscriptions shall become due and payable on joining and on 1 April each year. The Treasurer shall keep a list of all paid up members.
Residents whose subscriptions are not paid shall not be allowed to vote. All members shall receive a copy of the Constitution on joining the Association. The Constitution will be made available via the Association website or upon request, in paper form.
The affairs of the Association shall be managed by a Committee consisting of Chairperson, Vice-Chairperson, Secretary, Treasurer and a minimum of four ordinary members, all to be elected at the Annual General Meeting and shall serve for 12 months.
Five members form a quorum.
Any member of the Committee or a sub-committee who is absent from three consecutive meetings without the consent or approval of the Committee shall be considered to have vacated their position on that committee and shall be so notified.
The Committee may co-opt members to fill casual vacancies throughout the year.
All Committee members retire at the Annual General Meeting but are eligible for re-election if they wish. The Chairperson can only be elected for a maximum term of three years. Thereafter the Chairperson will stand down for a minimum of two years before being eligible for re-election as Chairperson again but may remain as a committee member and undertake another officer role if he/she so wishes.
Committee members must declare any interest they may have in any topic under discussion and the committee will decide if they need to forfeit their right to vote on this occasion.
Committee members may speak only through the Chair.
Decisions will be agreed by a simple majority, voted by a show of hands.
Meetings will end at the time agreed by the committee unless all those present agree to extend the meeting.
Any offensive behaviour, including racist, ageism, sexist or inflammatory remarks will not be permitted.
Any Committee member who brings the Association into disrepute or refuses to comply with the Constitution shall be expelled on a majority vote of the Committee. The member will have the right to appeal within 28 days of the expulsion. The appeal shall be heard by the membership at a special general meeting called for that purpose.
The Secretary shall deal with all correspondence unless otherwise agreed.
Agendas will be distributed to the Committee members at least four days before a meeting where possible. Items for the Agenda should be forwarded to the Secretary and the Chairperson seven days before the meeting where possible.
Minutes will be distributed to the Committee members 7 days after a meeting, where possible.
The Committee may elect sub-committees for any specific purpose and may give power to act. Members of the Association may be co-opted by the Committee for this purpose. The Chairperson, Vice-Chairperson and Secretary shall be ex-officio members of all sub-committees with power to vote.
The financial year shall end on the 31st day of March and the annual accounts shall be presented at the Annual General Meeting.
The accounts shall be audited by an Auditor (who shall not be a member of the Executive Committee) elected at the Annual General Meeting or by the Committee, should a vacancy occur during the year.
The Association may raise funds by obtaining grants from other bodies or by fundraising schemes. All money raised by or on behalf of the Association shall be applied to further its objectives.
All funds shall be kept in a bank account that shall be opened in the name of the Association.
The Secretary, Chairperson and Treasurer shall be signatories on the account and all cheques shall require the signature of any two of these officers. No officer shall sign a blank cheque – all cheques must be filled in before signatures are added.
Accounts shall be kept by the Treasurer and brought to every committee meeting where they may be inspected.
A receipt must be provided for all monies claimed.
All financial correspondence of the Association shall be addressed to the Treasurer.
LIABILITY OF MEMBERS:
Where the issue at stake is one which would involve resident members financially over and above the annual subscription, all members shall be notified by letter and asked to vote on that issue before any final decision is taken by the Committee.
ANNUAL GENERAL MEETING:
The Annual General Meeting shall take place within three months of the end of the financial year. Not less than Fourteen days notice in writing shall be given to all members. Twenty members shall be a quorum.
VOTING AT GENERAL MEETINGS:
Each member shall be entitled to one vote and all voting shall usually be by a show of hands unless at least ten of the members present shall demand either a ballot of those present or a ballot of all members. In the event of a tie, the Chairperson shall have a casting vote.
SPECIAL GENERAL MEETING:
The Committee may, at any time, call a Special General Meeting of the Association and must do so upon receipt of a requisition signed by at least fifteen members, such meeting to be held within twenty one days of receipt of the requisition by the Secretary. At least seven days notice must be given to all members, stating the subject of the meeting. If, within the prescribed time, the Committee fails to call the meeting, then the requisitionists may, at their own expense, call the meeting which shall be convened and conducted in accordance with this Constitution.
INTERPRETATION OF THE CONSTITUTION:
The Committee shall be the sole authority for the interpretation of this Constitution and its decision on this or upon any matter not provided in the Constitution shall be final and binding, subject to ratification at the next Annual General Meeting.
ALTERATION OF CONSTITUTION:
Any member proposing to make a change to the Constitution must submit this to the Secretary in writing not less than 28 days before the Annual General Meeting. The Secretary must notify all members of any proposed changes at least fourteen days prior to the meeting.
The Constitution shall not be altered, unless agreed by a two thirds majority of the members present at the Annual General Meeting. Any proposed alteration shall be notified in writing to all members when giving notice of the General Meeting.
DISSOLUTION OF THE ASSOCIATION:
The Association may only be dissolved by a special meeting called for that purpose. Such a meeting shall come about following a proposal in writing signed by a simple majority of those remaining on the committee being submitted to the Secretary.
All members shall be informed of such a meeting at least 21 days before the date of the meeting.
Dissolution of the Association shall only take effect if agreed by two thirds of the members present and voting at that meeting.
Any assets remaining after meeting liabilities must be distributed among local charities or other community group with similar aims of the Association nominated by that meeting.
Amended May 2000
Amended May 2004
Amended May 2012
Amended May 2015
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